Supplier Info

RRD Inbound Routing Guide

(Posted March 15, 2019)

This policy applies to all RRD Inbound and RRD routed shipments. All RRD approved (collect or 3rd party) customer routing instructions should still be adhered to.

Please pay close attention to the instructions on the RRD PO. If the PO dictates to utilize a specific carrier, you must ship via that carrier and disregard the routing instructions below. If you have any questions regarding the PO information, please contact the buyer listed on the RRD PO.


Ground Transportation for Continental United States, Alaska, Hawaii, Puerto Rico, and Canada:

SMALL PACKAGE SHIPMENTS:

  • Packages up to 250 LBS in weight, and within the parcel carrier’s dimensional requirements.
  • Primary Carrier: UPS
    • The UPS account number should be on the PO that is supplied by the RRD facility requesting the order. If it is not, please request an account number.
  • Small package air shipments: Follow the same direction as stated above.
  • The RRD PO number must be applied to one of the reference fields of the parcel carrier’s shipment record.

LTL (LESS THAN TRUCKLOAD) SHIPMENTS:

  • Packages that weigh more than 250 LBS or multiple packages exceeding UPS dimensional requirements. (This freight must be palletized.)
  • Primary Carrier: Contact RRD Logistics via:
  • Please email or fax the completed pickup form.
  • All same day pickups need to be sent in by 1PM for that time zone.
  • RRD Logistics will contact you with the name of the LTL carrier that will be making the pickup.
  • RRD Logistics will communicate the pickup information to the LTL carrier.
  • RRD Logistics will email or fax the bill of lading to be given to the carrier (example below).

TRUCKLOAD SHIPMENTS:

  • Shipments that exceed 8 pallets or 16,000 LBS.
  • Primary Carrier: Contact RRD Logistics via:
  • Please email or fax the completed pickup form. All shipment notifications need to be sent in 24 hours prior to expected pick up date.
  • RRD Logistics will contact you with the name of the carrier that will be making the pickup.
  • RRD Logistics will communicate the pickup information to this carrier.
  • RRD Logistics will email or fax a copy of the bill of lading to be given to the carrier (example below).

Heavy Weight Air Shipments and International Shipments

  • Air Freight shipments that exceed 150 LBS or packages that exceed parcel carrier’s dimensional requirements.
  • Primary Carrier: Contact RRD Logistics via:
  • Please email or fax the completed pickup form. All shipment notifications need to be sent in 24 hours prior to expected pick up date.
  • RRD Logistics will contact you with the name of the carrier that will be making the pickup.
  • RRD Logistics will communicate the pickup information to this carrier.
  • RRD Logistics will email or fax a copy of the bill of lading to be given to the carrier (example below).

Special Instructions

  • Use of unapproved freight carriers: RRD Logistics reserves the right to charge back all freight cost charges incurred by using an unapproved carrier.
  • First Violation: Charge back of all freight charges by non-approved carriers plus at our discretion, a claim for administrative expenses ($100.00) per occurrence.
  • Second Violation: Charge back of all freight charges by non-approved carriers plus administrative expenses ($100.00) per occurrence.
  • Third Violation: Charge back of all freight charges by non-approved carriers plus administrative expenses ($100.00) per occurrence and a $500.00 penalty.
  • Repeated and flagrant violations may result in termination of our supplier relationship.

RRD Logistics Pickup Request Form

Billing Procedures

  • Carriers must be instructed to bill RRD in accordance with the procedure outlined in this document.
  • RRD will not pay charges billed to the wrong account.
  • Shipping charges will be billed by and paid to the approved carrier that shipped your product to our locations.
  • RRD does not accept responsibility for chargebacks by a carrier resulting from mistakes your company may make in these billing instructions.
  • Never send merchandise C.O.D. to any RRD or Customer location

Bill of Lading Example

Bill of Lading

RR Donnelley Corporate Offices

Phone: 1.312.326.8000 Fax: 1.312.326.8001

35 West Wacker Drive Chicago, Illinois 60601

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