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Proxy & Annual Meeting Services

Planning and running your annual meeting is never an easy task. You have a lot to consider and rulings continue to change. You need a partner to work alongside your team throughout the process. Our experienced professionals can help you decide which services best meet your needs — so your job is on time and budget.

Learn more about RR Donnelley's services

Combine the know-how with the right tools

From composition and filing, through printing and distribution, RR Donnelley offers the most complete portfolio of proxy and annual meeting services, tools, and resources to help you get the job done:

• Choose from Full Set Delivery or Notice Only Delivery to meet the Notice and Access rules for the SEC or in Canada—we'll help determine which is best for you
• Design a proxy statement that is simple to navigate and understand
• Simplify the meeting process and minimize points of contact with our Annual Meeting Project Management tools and services, including:
• Master tabulation services
• Internet, phone and proxy card voting
• Real-time reporting capabilities
• Inspector of elections
• Convert your word-processing documents to compliant formats quickly and accurately while relying on the world's leading EDGAR/SEDAR filer to submit your proxy materials accurately and on time
• Engage shareholders immediately by including Quick Response Codes in your annual report and proxy materials
• Post shareholder materials within hours using our on-demand website creation services to produce compliant, custom-branded, non-tracking websites
• Meet stringent delivery requirements with our robust offset and digital manufacturing platform for printing and distribution
• Comply with the 4-day requirement for filing annual meeting results with the SEC on Form 8-K using our intuitive, online filing tool, Net.filer

From understanding the fast-changing regulatory environment, to getting shareholders the information they need on time, to managing the logistics of printing and distribution—you can trust RR Donnelley to help you plan and execute your annual meeting.

• Annual Reports
• EDGAR / SEDAR
• XBRL
• Self-Filing Applications
• Venue Virtual Data Room

• Notice & Access in Canada FAQ
• The Proxy Season Field Guide
• Annual Meeting Handbook
• Executive Compensation Disclosure Handbook
• XBRL Blog: X Marks the Spot